Board of Trustees

• Meeting Dates 2022

  Illinois Community College District 525

  Joliet Junior College - Board of Trustees

  • Regular meetings begin at 5:30p.m. (usually the second Wednesday of the month
  • Meetings typically take place in the Board Room (A-3104) on Main Campus (1215 Houbolt Road, Joliet, IL 60431)

  Date	Download		Multimedia
  January 19		Board Agenda Board Agenda (Spanish) B&G Notice and Agenda
  January 26 (Workshop Meeting)
  February 16*
  March 9
  April 13
  April 27 (Workshop Meeting)
  May 11
  June 15**
  July (No Meeting)
  August 10
  August 24 (Workshop Meeting) (2)
  September 14
  October 12
  October 27 (Retreat) (1)
  November 9
  December 14 (Noon) (1)

  Conferences

  Legislative Summit February 6-9
  ACCT Leadership Congress October 26-29
  *Change in date due to Legislative Summit
  **Change in date due to 30-day budget review

  (1) Location TBA
  (2) Romeoville Campus

   

• Meeting Dates 2021

  Illinois Community College District 525

  Joliet Junior College - Board of Trustees

  • Regular meetings begin at 5:30 p.m. (usually the second Wednesday of the month
  • Meetings typically take place in the Board Room (A-3104) on Main Campus (1215 Houbolt Road, Joliet, IL 60431)

  Date	Download		Multimedia
  Jan. 11 (Special Meeting)	Board Minutes	Notice & Agenda	Video
  Jan. 20	Board Summary Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Video
  Jan. 21 (Special Meeting)	Board Minutes	Notice & Agenda	Video
  Jan. 26 (Workshop Meeting)	Workshop Summary	Board Agenda Board Agenda (Spanish)
  Jan. 27 - Rescheduled (Workshop Meeting)	Workshop Summary	Change Notice Board Agenda Board Agenda (Spanish)
  Feb. 9 (Special Meeting)	Board Minutes	Board Agenda Board Agenda (Spanish)	Video
  Feb. 17*	Board Summary Board Minutes	Board Agenda Public Document Board Agenda (Spanish) B&G Notice & Agenda	Live Video
  March 10	Board Summary Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Live Video
  April 14	Board Summary Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Live Video
  April 28 (Special Meeting)	Board Summary Board Minutes	Board Agenda Board Agenda (Spanish)	Live Video
  April 28 (Workshop Meeting)	Workshop Summary	Board Agenda Board Agenda (Spanish)
  May 12	Board Summary Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Live Video Spanish Caption
  June 16** June 23** (rescheduled)	Board Summary Board Minutes	Change Notice Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Video Live Spanish Caption
  June 16 (Retreat)	Board Notes	Board Notice
  July (No Meeting)
  Aug 5 (rescheduled) Aug. 11	Board Summary Board Minutes	Change Notice Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Live Spanish Caption Video
  August 25 (Special Meeting) Aug. 25 (Workshop Meeting)	Board Minutes     Workshop Summary	Board Notice & Agenda Board Agenda (Spanish) Board Notice & Agenda Board Agenda (Spanish)	Video
  Sept. 8	Board Summary Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Live Spanish Caption Video
  Oct. 7 (Special Meeting)	Board Minutes	Board Notice & Agenda Board Agenda (Spanish)	Video
  Oct. 20	Board Summary Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Live Spanish Caption Video
  Nov. 5 (Retreat)	Board Notes	Board Notice & Agenda Board Agenda (Spanish)
  Nov. 10	Board Summary Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Live Spanish Caption Video
  Dec. 8, Noon (1)	Change Notice Change Notice (Spanish) Board Summary Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Video with Spanish Caption Live Video
  Dec. 15 (Training Meeting)		Board Notice & Agenda

  https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fyoutu.be%2FC0Hn-Iq56NY&data=04%7C01%7Ckrogers%40jjc.edu%7Cebe9d5a111a140d1a44708d9bf11733c%7C581e94de7e2f4d699d5f791d2fb8f31a%7C0%7C0%7C637750903928880980%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=ubblmz%2FyeJZ22wpT58qFFIpWcY8d8u%2FawjyStD3KJSo%3D&reserved=0

   

   

   

  Conferences

  • Legislative Summit Feb. 7-10, 2021; ACCT Leadership Congress Oct. 13-16
  • * Change in date due to Legislative Summit (Feb. 7-10)
  • **Change in date due to 30-day budget review

  Locations

  • (1) City Center Campus - LOCATION CHANGE: MAIN CAMPUS

• Affiliated Links

  • Illinois Community College Board
  • Illinois Board of Higher Education
  • American Association of Community Colleges
  • Illinois Community College Trustees Association

• Board of Trustees - Leadership Training

  Public Act 99-0692 requires that every voting board member elected or appointed after January 1, 2017 "shall complete a minimum of 4 hours of professional development leadership training covering topics that shall include, but are not limited to, open meetings law, community college and labor law, freedom of information law, contract law, ethics, sexual violence on campus, financial oversight and accountability, audits, and fiduciary responsibilities of a community college trustee during the first, third, and fifth year of his or her term." (110 ILCS 805/3-8.5) 

  For additional information related to Board Training requirements, you can view the status of training or contact the JJC Compliance Officer at 815-280-2704 or at tmorris@jjc.edu.

  
  Required Training Documents 

• J.D. Ross Extraordinary Service Award

  The J.D. Ross Extraordinary Service Award (ESA) is the highest award bestowed by Joliet Junior College (JJC).

  In 1975, JJC began honoring community members with the Distinguished Service Award to recognize individuals for their volunteerism and service to the district. In 2004, the award was renamed the J.D. Ross Extraordinary Service Award honoring past President Ross for his distinguished public service to the community.

  Please note: Nominations for the 2021 J.D. Ross Extraordinary Service Award are due to the Communications & External Relations Office hand-delivered or postmarked on Friday, November 5, 2021 by 5 p.m.

  Dave Holmes and Lynne Lichtenauer were the recipients of the 2018 J.D. Ross Extraordinary Service Award.

  • Nomination Guidelines (PDF)
  • Nomination Form
  • View our previous recipients

• Building and Grounds Committee

  The purpose of this committee is:

  • To oversee and review all capital and facility related projects ensuring all decision-making controls are in place
  • To gain deeper knowledge and understanding of all new and existing projects on campus
  • To evaluate all associated budgetary constraints or needs
  • To discuss and provide feedback for any recommendations moving forward to the Board of Trustees for approval

  Members

  Co-Chairs
  John (Jake) Mahalik, Board of Trustees
  Dan O'Connell, Board of Trustees

  Acting Secretary
  Deirdra Crye, Sr. Administrative Assistant, Administrative Services

  • Dr. Judy Mitchell, President, Joliet Junior College
  • Cecil B. Lucy, Vice President, Finance and Administrative Services
  • Janice Reedus, Senior Director of Business & Auxiliary Services
  • Pat Van Duyne, Senior Director of Facilities
  • Rick Lyman, Manager of Construction & Facility Planning
  • Student Representative to be appointed

Board Policy Manuals

• Division I: Board of Trustees

  Reference No.	Category Title
  ​1.01.00	​Governance and Administration (PDF)
  ​1.02.00	Philosophy, Mission, and Strategy (PDF)
  1.03.00	​Trustee Code of Conduct (PDF) ​ ​ ​
  ​1.04.00	​Board of Trustees Conflict of Interest (PDF)
  ​1.05.00	​Indemnification (PDF)
  ​1.06.00	​Organizational Structures and Shared Governance (PDF)
  1.10.00	Officers of the Board (PDF)
  ​1.10.01	Officers of the Board - Duties (PDF)
  ​1.10.02	​Officers of the Board - Pro Tempore (PDF)
  ​1.10.03	Officers of the Board - Treasurer and Designee Bonding (PDF)​
  ​1.11.00	​Trustee Development (PDF)
  ​1.27.00	​Committees of the Board (PDF)
  1.35.00	Student Trustee Qualifications and Selection  (PDF)
  1.36.00	Board Requests for Information (PDF)
  1.40.00	Board Travel (PDF)
  1.41.00	Trustees Development Budget (PDF)
  ​1.45.00	​Meetings of the Board (PDF)
  ​1.45.01	​Agenda Preparation (PDF)
  ​1.45.02	​Citizen Additions to Board Agenda (PDF)
  1.45.03	Regular Meetings (PDF)
  ​1.45.04	​Recording (PDF)
  ​1.45.05	​Electronic Attendance at Meetings (PDF)
  1.45.06	Special Meetings of the Board (PDF)
  1.46.00	Bereavement Notification (PDF)
  1.51.00	Requests for Inspection of College Records (PDF)
  1.55.00	Inquiries and Concerns of Members of the Community (PDF)
  1.55.01	Public Comment at Board Meetings (PDF)
  ​1.61.00	​President Succession (PDF)
  ​1.62.00	​President Selection (PDF)
  ​1.64.00	​Policies - Maintenance and Distribution (PDF)
  1.65.00	Policy Amendments (PDF)
  1.70.00	Illinois Community College Board (ICCB) Statement of Mission (PDF)
  1.70.01	Illinois Community College Board (ICCB) Communications (PDF)
  ​1.80.00	​Awards and Recognitions (PDF)
  1.80.01	J.D. Ross Extraordinary Service Award (ESA) (PDF)
  1.85.00	Building and Location Identification (PDF)
  1.86.00	Board Electronic Communication (PDF)
  ​1.90.00	​Naming of Buildings and Other Properties (PDF)

   

• Division II: College Employees

  Reference No.	Category Title
  2.01.00	General Policies (PDF)
  2.01.01	Prohibition on Sexual Discrimination, Harassment, and Interpersonal Misconduct (PDF)
  2.01.02	Nepotism (PDF)
  2.01.03	Whistleblower Protection (PDF)
  2.01.04	Retaliation (PDF)
  2.01.05	Victims Economic Security and Safety Act (PDF)
  2.01.06	Discipline (Non-Union Employees) (PDF)
  2.01.07	New Employee Introductory Period (PDF)
  2.01.08	Americans with Disabilities Act (PDF)
  2.01.09	President's Right to Hire and Terminate (PDF)
  2.01.10	Governmental Ethics and State Gift Ban Act (PDF)
  2.01.11	Conflicts of Interest (PDF)
  2.01.12	Confidentiality (PDF)
  2.01.13	Equal Opportunity in Employment and Education (PDF)
  2.01.14	Mandatory Training Compliance (PDF)
  2.01.15	Consensual Romantic or Sexual Relationships (PDF)
  2.01.16	Performance Management (PDF)
  2.01.17	Succession Planning (PDF)
  2.01.18	Workplace Civility (PDF)
  2.01.19	Prohibition on Sexual Discrimination and Sexual Harassment (Title IX Allegations) (PDF)
  2.01.20	Pay for Performance Non-Union Exempt and Non-Exempt Employees (PDF)
  2.02.00	Staff Personnel (PDF)
  2.02.01	Administrative Contracts (PDF)
  2.02.02	Administration of the College (PDF)
  2.02.04	Emeritus/Emerita (PDF)
  2.03.00	Internships (PDF)
  2.03.01	Employment at Will (PDF)
  2.03.02	Recruitment and Selection (PDF)
  2.03.03	Position Approval (PDF)
  2.03.04	Personnel Approvals and Appointments
  2.03.05	Administrators and Staff Teaching Classes (PDF)
  2.03.06	Grant-Funded Employment (PDF)
  2.04.00	Sick Leave (PDF)
  2.04.01	Absence Without Leave "No Pay" (PDF)
  2.04.03	Overtime, Compensatory Time and Other Time Worked (PDF)
  2.04.05	Family and Medical Leave
  2.04.06	Disability Benefits (PDF)
  2.04.07	Military Leave (PDF)
  2.04.08	Workers Compensation (PDF)
  2.04.09	Tuition Waivers for Part-Time Employees
  2.04.10	Tax Sheltered Annuities (PDF)
  2.04.12	Request for upgrade/reclassification for Administrator, Professional, and Non-Union Employees (PDF)
  2.04.13	Light/Alternate Duty Assignments (PDF)
  ​2.04.14	​Earnings Limitation (PDF)
  2.04.15	Compensation - Non-Union Exempt and Non-Exempt Employees (PDF)
  2.04.16	Child Bereavement Leave (PDF)
  2.04.17	Certification to Return to Work (PDF)
  2.04.18	Retirees Tuition and Fee Waivers (PDF)
  2.04.19	Fringe Benefits for Full-Time Administrators and Professional Staff (PDF)
  2.04.20	Fringe Benefits for Full-Time Support Staff (Non-Union) (PDF)
  2.06.00	Background Check (PDF)
  2.08.00	Photo ID Card
  2.08.01	Drivers License (PDF)
  ​2.16.01	​Drug and Alcohol Testing (PDF)
  2.16.02	Drug Free Workplace (PDF)
  2.17.00	Communicable Diseases (PDF)

• Division III: Student Services

   

  Reference No.	Category Title
  3.01.01	Admissions Policy (PDF)
  3.02.01	Residents of College District (PDF)
  3.02.02	Out-of-District Residents of Illinois (PDF)
  3.02.03	Out-of-State Residents (PDF)
  3.02.04	International Students on F-1 Visas (PDF)
  3.02.05	Out-of-District Students (PDF)
  3.03.01	Tuition and Fees (PDF)
  3.03.02	Variable Tuition (PDF)
  3.03.03	Partial Tuition Support (PDF)
  3.04.01	Financial Aid Policy (PDF)
  3.05.01	Scholarships and Awards (PDF)
  3.07.00	Student Participation in College Activities (PDF)
  3.08.00	Student Code of conduct Policy (PDF)
  3.09.01	Student Optional Disclosure of Private Mental Health Information (PDF)
  3.11.00	Freedom of Expression Policy (PDF)
  3.12.00	Student Tours and Field Trips (PDF)
  3.14.00	Drug-Free Schools and Communities Act (PDF)
  3.16.00	Student Identification (PDF)
  3.17.00	Chronic Communicable Diseases (PDF)
  3.18.00	Students and the Public (PDF)
  3.19.00	Admission to Athletic Events (PDF)

• Division IV: Instruction and Curriculum

  Reference No.	Category Title
  4.01.00	Accreditation (PDF)
  ​4.02.00	​School Calendar (PDF)
  ​4.03.00	​Oral English Proficiency (PDF)
  4.04.00	Graduation (PDF)
  4.05.00	Use of the Library (PDF)
  4.06.00	Community Education and Community Services (PDF)
  ​4.13.00	​Computation of Credit (PDF)
  4.14.00	Alternative Method for Awarding Credit (PDF)
  4.16.00	Grades
  4.17.00	Final Exams (PDF)
  4.19.0	Students' Rights to Final Course Grade Review (PDF)
  4.20.00	Scholastic Review
  4.21.00	New Start
  4.22.00	Military Personnel Called for Military Service (PDF)
  4.25.00	Use of Human Subjects in Research Projects (PDF)
  4.26.00	Public Performances by Student (PDF)
  4.27.00	Use of Cadaver Images (PDF)

• Division V: Advisory Committees

  TBD

• Division VI: Academic Policies

  All items moved to Division IV

• Division VII: The Public/Community Services

  Reference No.	Category Title
  7.2.1	General Community Relations Policy (PDF)

• Division VIII: Budget and Financial Services

  Reference No.	Category Title
  8.01.00	Budget (PDF)
  8.01.01	Spending Plan (PDF)
  ​8.01.02	​College Indebtedness (PDF)
  ​8.01.03	​Audits (PDF)
  ​8.01.04	​Grants - Indirect Cost(PDF)
  ​8.01.05	​Investment Policy (PDF)
  ​8.01.06	​Capital Funds Policy (PDF)
  ​8.01.07	​Fund Balance (PDF)
  ​8.01.08	​Tax Levy (PDF)
  8.01.09	Capital Assets (PDF)
  ​8.02.00	​Federal and State Funds (PDF)
  8.02.03	Funds from Private Sources (PDF)
  ​8.03.00	​Authorization of Expenditures (PDF)
  ​8.03.01	​Pay Advancements (PDF)
  ​8.03.02	​College Expenditures (PDF)
  ​8.04.00	​Local Debt Recovery Program - Participation by the College (PDF)
  8.04.01	Equal Employment Opportunity- Contractors and Subcontractors (PDF)
  8.05.00	Cash Receipts (PDF)

• Division IX: College Plant and Property

  Reference No.	Category Title
  ​9.01.00	​Use of Facilities (PDF)
  ​9.02.00	​Use of College Property (PDF)
  ​9.02.01	​Open Use of Campus Grounds Facilities (PDF)
  ​9.03.00	​Use of College Vehicles (PDF)
  9.04.00	Sustainability (PDF)
  9.05.00	Severe Weather and Emergency Closing

• Division X: Information Technology

  Reference No.	Category Title
  10.01.00	Information Security Governance (PDF)
  10.01.01	Responsible Use of Information Technology
  10.01.02	Privacy (PDF)
  10.01.03	Identity Theft (PDF)
  10.01.04	Electronic Mail (Email)
  10.01.05	Incident Response (PDF)
  10.01.06	Cellular Mobile Use (PDF)
  10.01.07	Account Lifecycle (PDF)

• Division XI: Campus Police

  Reference No.	Category Title
  11.01.00	College Regulations (PDF)
  11.02.00	Law Enforcement Officer Badges (PDF)
  11.03.00	Armed Officers (PDF)
  11.04.00	Parking and Motor Vehicle (PDF)
  11.05.00	Medical Cannabis (PDF)
  ​11.06.00	Concealed Carry and Firearms (PDF)
  ​11.07.00	​Prohibiting the Use of Tobacco Products (PDF)
  ​11.08.00	​Use of Personal Mobility Devices (PDF)
  ​11.08.01	​Use of Unmanned Aerial Vehicles (UAV's) or Drones (PDF)
  ​11.09.00	​Firearms on Campus (PDF)
  ​11.10.00	​Animals on Campus (PDF)
  ​11.11.00	​Clery Act Compliance (PDF)
  11.12.00	Clear and Present Danger Reporting (PDF)
  11.13.00	Use of Force (PDF)

• Division XII: Risk Management and Environmental Health & Safety

  Reference No.	Category Title
  ​12.01.00	​Environmental Health and Safety (PDF)
  12.02.00	Insurance (PDF)
  ​12.03.00	​Emergency Medical/Personal Injury (PDF)
  12.04.00	Bloodborne Pathogens (PDF)
  12.05.00	Exposure Control Plan (ECP)(PDF)

• Division XIII: Business Services

  Reference No.	​Category Title
  ​13.01.00	​Purchasing Policy (PDF)
  ​13.01.01	​Responsibility of Bidders (PDF)
  ​13.01.02	​Consultant Services (PDF)
  ​13.02.00	​Contract Authorization (PDF)
  ​13.02.01	​Performance of Construction (PDF)
  ​13.03.00	​Inventories (PDF)
  ​13.04.00	​Sale/Disposal of College Property (PDF)
  ​13.05.00	​Travel Policy (PDF)
  ​13.05.01	​International Travel (PDF)
  ​13.06.00	​Purchases from Federal Grant Funds (PDF)
  ​13.07.00	​Disadvantaged Business Enterprises​ (PDF)
  13.08.00	​Alcohol Use (PDF)

• Revised Policies

  December 2021

  • Table of Contents
  • 04.03.00 Oral Language Proficiency
  • 12.05.00 Exposure Control Plan

  November 2021

  • Table of Contents
  • 11.13.00 Use of Force
  • 12.03.00 Emergency Medical Personal Injury
  • 12.04.00 Bloodborne Pathogens

  October 2021

  • Table of Contents
  • 4.27.00 Use of Cadaver Images
  • 12.02.00 Insurance

  September 2021

  • Table of Contents
  • 2.01.02 Nepotism
  • 2.01.03 Whistleblower Protection
  • 2.01.10 Governmental Ethics and Gift Ban
  • 2.01.11 Conflicts of Interest
  • 3.02.02 Out of District Residents
  • 3.03.03 Partial Tuition Support
  • 4.17.00 Final Exams

  August 2021

  • Table of Contents
  • 1.45.05 Electronic Attendance at Meetings
  • 8.03.02 College Expenditures

  May 2021

  • Table of Contents
  • 1.02.00 Philosophy, Mission, Vision
  • 2.02.04 Emerita/Emeritus
  • 2.01.20 Pay for Performance Non-Union Exempt and Non-Exempt Employees
  • 10.01.00 Information Security Governance

  April 2021

  • Table of Contents
  • 10.01.07 Account Lifecycle

  March 2021

  • Table of Contents
  • 02.01.06 Discipline (Non-Union)
  • 04.19.01 Students' Rights to Final Course Grade Review
  • 10.01.05 Incident Response 
  • 13.05.01 International Travel

  February 2021

  • Table of Contents
  • 2.16.01 Drug and Alcohol Testing

  January 2021

  • Table of Contents
  • 13.07.00 Disadvantaged Business Enterprises

  December 2020

  • Table of Contents
  • 2.01.18 Workplace Civility
  • 7.02.01 General Communications, Marketing, and Community Relations
  • 7.02.02 Interaction with the Media-RESCINDED
  • 10.01.03 Identity Theft

  November 2020

  • Table of Contents
  • 2.04.12 Request for Upgrade Reclassification for Administrator, Professional and Non-Union Employees
  • 2.04.13 Light Alternate Duties
  • 4.14.00 Alternative Methods for Awarding Credit
  • 10.01.06 Cellular Mobile Device
  • 13.08.00 Alcohol Use

  October 2020

  • Table of Contents
  • 2.01.12  Confidentiality
  • 2.04.14  Earnings Limitation
  • 10.01.02 Privacy

  September 2020

  • Table of Contents
  • 1.65.00 Policy Amendments
  • 2.03.06 Grant-Funded Employment
  • 4.04.00 Graduation

  August 2020

  • Table of Contents
  • 2.01.01 Prohibition of Sexual Discrimination, Harassment and Interpersonal Misconduct (Non-Title IX Allegations)
  • 2.01.19 Prohibition of Sexual Discrimination and Sexual Harassment (Title IX Allegations)
  • 10.01.01 Responsible Use of Information Technology

  June 2020

  • Table of Contents
  • 1.06.00 Organizational Structures and Shared Governance
  • 2.04.19 Fringe Benefits for Full time Administrators and Professional Staff (modification #2.5.1)
  • 2.04.20 Fringe Benefits for Full time Support Staff (non-union) (modification #2.5.2)

  May 2020

  • Table of Contents
  • 1.10.01 Officers of the Board – Duties    
  • 1.11.00 Board Member Development    
  • 1.45.02 Citizen Additions to Board Meeting Agenda 
  • 2.01.01 Prohibition of Sexual Discrimination, Harassment and Misconduct      
  • 4.16.00 Grades   
  • 8.01.02 College Indebtedness   

  March 2020

  • Table of Contents
  • 10.01.04 Electronic Mail (Email)

  February 2020

  • Table of Contents
  • Family and Medical Leave

  January 2020

  • Table of Contents
  • 1.90.00 Naming of Buildings and Other Properties
  • 4.20.00 Scholastic Review
  • 4.21.00 New Start 
  • 9.05.00 Severe Weather and Emergency Closing
  • 13.02.00 Contract Authorization
  • 13.02.01 Performance of Construction Contracts 
  • 13.05.00 Travel