Board of Trustees

• Meeting Dates 2023

  Illinois Community College District 525

  Joliet Junior College - Board of Trustees

  Date	Download		Multimedia
  January 18	Board Summary   Board Minutes	Board Agenda REVISED Board Agenda (Spanish) B&G Notice and Agenda	Video   ASL and Spanish Caption Video
  Special Meeting January 27 11:00 am	Board Minutes	Agenda & Notice Agenda & Notice (Spanish)	Video ASL and Spanish Caption Video
  February 1  Special Meeting	Board Minutes	Agenda & Notice Agenda & Notice (Spanish)	Video ASL and Spanish Caption Video
  February 1 (Workshop)	Board Minutes	Agenda & Notice  Agenda & Notice (Spanish)	Video ASL and Spanish Caption Video
  February 15	Board Summary Board Minutes	Board Agenda Board Agenda (Spanish)	Video ASL and Spanish Caption Video
  February 15 (Workshop)		Agenda & Notice Agenda & Notice (Spanish)	Video ASL and Spanish Caption Video
  March 15	Board Summary	Revised Agenda B&G Notice & Agenda Board Agenda (Spanish)	Video ASL and Spanish Caption Video
  April 12
  April 26  (Workshop Meeting)
  May 10
  June 14
  July 27  (Retreat)
  August 16
  August 23 (Workshop Meeting)
  September 13
  October 18
  November 2 (Retreat)
  November 15
  December 13 (noon)

• Meeting Dates 2022

  Illinois Community College District 525

  Joliet Junior College - Board of Trustees

  Date	Download		Multimedia
  January 19	Board Summary   Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice and Agenda	Video   ASL and Spanish Caption Video
  January 26 (Workshop Meeting)	Board Minutes	Board Agenda  Board Agenda (Spanish)
  February 16*	Board Summary   Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice and Agenda	Video     ASL and Spanish Caption Video
  March 9	Board Summary   Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice and Agenda	Video   ASL and Spanish Caption Video
  March 10 (Special Meeting)		Board Agenda Board Agenda (Spanish)
  March 14 (Special Meeting)		Board Agenda Board Agenda (Spanish)
  March 17 (Special Meeting)		Board Agenda Board Agenda (Spanish)
  March 18 (Special Meeting)		Board Agenda Board Agenda (Spanish)
  March 23 (Special Meeting)		Board Agenda Board Agenda (Spanish)
  March 28 (Special Meeting)		Board Agenda Board Agenda (Spanish)
  April 6 (Special Meeting)		Board Agenda Board Agenda (Spanish)
  April 13	Board Summary   Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Video   ASL and Spanish Caption Video
  April 27 (Workshop Meeting)	Board Minutes	Board Agenda Board Agenda (Spanish)
  May 11	Board Summary   Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Video   ASL and Spanish Caption Video
  June 15**	Board Summary   Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Video     ASL and Spanish Caption Video
  July (Retreat)		Board Notice & Agenda Board Agenda (Spanish)
  August 10	Board Summary   Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Video   Spanish Video
  August 24 (Workshop Meeting) (2)	Board Minutes	Board Agenda Board Agenda (Spanish)
  September 14	Board Summary   Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Video   Live Spanish Caption Video
  October 12	Board Summary   Board Minutes	Board Agenda Board Agenda (Spanish) B&G Notice & Agenda	Video     Live Spanish Caption Video
  October 27 (Retreat) (1) - Rescheduled		Change Notice
  November 9	Board Summary Board Minutes	Agenda Board Agenda (Spanish) B&G Notice & Agenda	Live Video   Live Spanish Caption Video
  November 17 (Retreat)	Board Notes	Notice & Agenda Agenda (Spanish)
  December 14 (Noon) (1)	Board Summary   Board Minutes	Agenda Agenda (Spanish)	Live Video   Live Spanish Caption Video

  Conferences

  Legislative Summit February 6-9
  ACCT Leadership Congress October 26-29
  *Change in date due to Legislative Summit
  **Change in date due to 30-day budget review

  (1) Location TBA
  (2) Romeoville Campus

   

• Affiliated Links

  • Illinois Community College Board
  • Illinois Board of Higher Education
  • American Association of Community Colleges
  • Illinois Community College Trustees Association

• Board of Trustees - Leadership Training

  Public Act 99-0692 requires that every voting board member elected or appointed after January 1, 2017 "shall complete a minimum of 4 hours of professional development leadership training covering topics that shall include, but are not limited to, open meetings law, community college and labor law, freedom of information law, contract law, ethics, sexual violence on campus, financial oversight and accountability, audits, and fiduciary responsibilities of a community college trustee during the first, third, and fifth year of his or her term." (110 ILCS 805/3-8.5) 

  For additional information related to Board Training requirements, you can view the status of training below or contact the JJC Compliance Officer at 815-280-2704 or at tmorris@jjc.edu.

  
  Required Training Documents 

• J.D. Ross Extraordinary Service Award

  The J.D. Ross Extraordinary Service Award (ESA) is the highest award bestowed by Joliet Junior College (JJC).

  In 1975, JJC began honoring community members with the Distinguished Service Award to recognize individuals for their volunteerism and service to the district. In 2004, the award was renamed the J.D. Ross Extraordinary Service Award honoring past President Ross for his distinguished public service to the community.

  Please note: Nominations for the 2023 J.D. Ross Extraordinary Service Award are due to the Communications & External Relations Office hand-delivered or postmarked on Friday, November 4, 2022 by 5 p.m.

  Nicholas Macris the recipients of the 2022 J.D. Ross Extraordinary Service Award.

  • Nomination Guidelines (PDF)
  • Nomination Form
  • View our previous recipients

• Building and Grounds Committee

  The purpose of this committee is:

  • To oversee and review all capital and facility related projects ensuring all decision-making controls are in place
  • To gain deeper knowledge and understanding of all new and existing projects on campus
  • To evaluate all associated budgetary constraints or needs
  • To discuss and provide feedback for any recommendations moving forward to the Board of Trustees for approval

  Members

  Co-Chairs
  John (Jake) Mahalik, Board of Trustees
  Dan O'Connell, Board of Trustees

  Acting Secretary
  Donna Bennett, Sr. Administrative Assistant, Administrative Services

  • Clyne G.H. Namuo, Ph.D., President, Joliet Junior College
  • Karen L. Kissel, Vice President, Finance and Administrative Services
  • Matt Stephenson, Senior Director of Business & Auxiliary Services
  • Pat Van Duyne, Senior Director of Facility Services
  • Rick Lyman, Manager of Construction & Facility Operations
  • Joshua Stamborski, Student Trustee

Board Policy Manuals

• Division I: Board of Trustees

  Reference No.	Category Title
  ​01.01.00	​Governance and Administration (PDF)
  0​1.02.00	Philosophy, Mission, and Strategy (PDF)
  01.03.00	​Trustee Code of Conduct (PDF) ​ ​ ​
  0​1.04.00	​Board of Trustees Conflict of Interest (PDF)
  ​01.05.00	​Indemnification (PDF)
  ​01.06.00	​Organizational Structures and Shared Governance (PDF)
  01.10.00	Officers of the Board (PDF)
  0​1.10.01	Officers of the Board - Duties (PDF)
  0​1.10.02	​Officers of the Board - Pro Tempore (PDF)
  ​01.10.03	Officers of the Board - Treasurer and Designee Bonding (PDF)​
  0​1.11.00	​Trustee Development (PDF)
  ​01.27.00	​Committees of the Board (PDF)
  01.35.00	Student Trustee Qualifications and Selection  (PDF)
  01.36.00	Board Requests for Information (PDF)
  01.40.00	Board Travel (PDF)
  01.41.00	Trustees Development Budget (PDF)
  ​01.45.00	​Meetings of the Board (PDF)
  ​01.45.01	​Agenda Preparation (PDF)
  01.45.03	Regular Meetings (PDF)
  ​01.45.04	​Recording (PDF)
  ​01.45.05	​Electronic Attendance at Meetings (PDF)
  01.45.06	Special Meetings of the Board (PDF)
  01.46.00	Bereavement Notification (PDF)
  01.51.00	Requests for Inspection of College Records (PDF)
  01.55.00	Inquiries and Concerns of Members of the Community (PDF)
  01.55.01	Public Comment at Board Meetings (PDF)
  0​1.61.00	​President Succession (PDF)
  0​1.62.00	​President Selection (PDF)
  0​1.64.00	​Policies - Maintenance and Distribution (PDF)
  01.65.00	Policy Amendments (PDF)
  01.70.00	Illinois Community College Board (ICCB) Statement of Mission (PDF)
  01.70.01	Illinois Community College Board (ICCB) Communications (PDF)
  0​1.80.00	​Awards and Recognitions (PDF)
  01.80.01	J.D. Ross Extraordinary Service Award (ESA) (PDF)
  01.85.00	Building and Location Identification (PDF)
  01.86.00	Board Electronic Communication (PDF)
  ​01.90.00	​Naming of Buildings and Other Properties (PDF)

   

• Division II: College Employees

  Reference No.	Category Title
  02.01.00	General Policies (PDF)
  02.01.01	Prohibition on Sexual Discrimination, Harassment, and Interpersonal Misconduct (PDF)
  02.01.02	Nepotism (PDF)
  02.01.03	Whistleblower Protection (PDF)
  02.01.04	Retaliation (PDF)
  02.01.05	Victims Economic Security and Safety Act (PDF)
  02.01.06	Discipline (Non-Union Employees) (PDF)
  02.01.07	New Employee Introductory Period (PDF)
  02.01.08	Americans with Disabilities Act and Reasonable Accommodations (PDF)
  02.01.09	President's Right to Hire and Terminate (PDF)
  02.01.10	Governmental Ethics and State Gift Ban Act (PDF)
  02.01.11	Conflicts of Interest (PDF)
  02.01.12	Confidentiality (PDF)
  02.01.13	Equal Opportunity in Employment and Education (PDF)
  02.01.14	Mandatory Training (PDF)
  02.01.15	Consensual Romantic or Sexual Relationships (PDF)
  02.01.16	Performance Management (PDF)
  02.01.17	Succession Planning (PDF)
  02.01.18	Workplace Civility (PDF)
  02.01.19	Prohibition on Sexual Discrimination and Sexual Harassment (Title IX Allegations) (PDF)
  02.01.20	Pay for Performance Non-Union Exempt and Non-Exempt Employees (PDF)
  02.02.00	Personnel (PDF)
  02.02.01	Administrative Contracts (PDF)
  02.02.02	Administration of the College (PDF)
  02.02.04	Emeritus/Emerita (PDF)
  02.03.00	Internships (PDF)
  02.03.01	Employment at Will (PDF)
  02.03.02	Recruitment and Selection (PDF)
  02.03.03	Position Approval (PDF)
  02.03.04	Personnel Approvals and Appointments
  02.03.05	Administrators and Staff Teaching Classes (PDF)
  02.03.06	Grant-Funded Employment (PDF)
  02.04.00	Sick Leave (PDF)
  02.04.01	Absence Without Leave "No Pay" (PDF)
  02.04.03	Overtime, Compensatory Time and Other Time Worked (PDF)
  02.04.05	Family and Medical Leave (PDF)
  02.04.06	Disability Benefits (PDF)
  02.04.07	Military Leave (PDF)
  02.04.08	Workers Compensation (PDF)
  02.04.09	Tuition Waivers for Part-Time Employees
  02.04.10	Tax Sheltered Annuities (PDF)
  02.04.12	Request for upgrade/reclassification for Administrator, Professional, and Non-Union Employees (PDF)
  02.04.13	Light/Alternate Duty Assignments (PDF)
  0​2.04.14	​Earnings Limitation (PDF)
  02.04.15	Compensation - Non-Union Exempt and Non-Exempt Employees (PDF)
  02.04.16	Family Bereavement Leave (PDF)
  02.04.17	Certification to Return to Work (PDF)
  02.04.18	Retirees Tuition and Fee Waivers (PDF)
  02.04.19	Fringe Benefits for Full-Time Administrators and Professional Staff (PDF)
  02.04.20	Fringe Benefits for Full-Time Support Staff (Non-Union) (PDF)
  02.05.00	Out-of-State Employment (PDF)
  02.06.00	Background Check (PDF)
  02.08.00	Photo ID Card
  02.08.01	Drivers License (PDF)
  ​02.16.01	​Drug and Alcohol Testing (PDF)
  02.16.02	Drug Free Workplace (PDF)
  02.17.00	Communicable Diseases (PDF)

• Division III: Student Services

   

  Reference No.	Category Title
  03.01.01	Admissions Policy (PDF)
  03.02.01	Residency (PDF)
  03.02.02	Out-of-District Residents of Illinois (PDF)
  03.02.03	Out-of-State Residents (PDF)
  03.02.04	International Students on F1 Visas (PDF)
  03.02.05	Out-of-District Students (PDF)
  03.03.01	Tuition and Fees (PDF)
  03.03.02	Variable Tuition (PDF)
  03.03.03	Partial Tuition Support (PDF)
  03.03.04	General Petition Process (PDF)
  03.04.01	Financial Aid (PDF)
  03.05.01	Scholarships and Awards (PDF)
  03.07.00	Student Participation in College Activities (PDF)
  03.08.00	Student Code of conduct Policy (PDF)
  03.09.01	Student Optional Disclosure of Private Mental Health Information (PDF)
  03.11.00	Freedom of Expression (PDF)
  03.12.00	Student Travel (PDF)
  03.14.00	Drug-Free Schools and Communities Act (PDF)
  03.16.00	Student Identification (PDF)
  03.17.00	Chronic Communicable Diseases (PDF)
  03.18.00	Students and the Public (PDF)
  03.19.00	Admission to Athletic Events (PDF)
  03.20.00	Tuition Waiver for Student Trustee (PDF)

• Division IV: Instruction and Curriculum

  Reference No.	Category Title
  04.01.00	Accreditation (PDF)
  0​4.02.00	​School Calendar (PDF)
  ​04.03.00	​Oral English Proficiency (PDF)
  04.04.00	Graduation (PDF)
  04.05.00	Use of the Library (PDF)
  04.06.00	Community Education and Community Services (PDF)
  0​4.13.00	​Computation of Credit (PDF)
  04.14.00	Alternative Method for Awarding Credit (PDF)
  04.16.00	Grades
  04.17.00	Final Exams (PDF)
  04.19.0	Students' Rights to Final Course Grade Review (PDF)
  04.20.00	Scholastic Review
  04.21.00	New Start
  04.22.00	Military Personnel Called for Military Service (PDF)
  04.25.00	Use of Human Subjects in Research Projects (PDF)
  04.26.00	Public Performances by Student Groups (PDF)
  04.27.00	Use of Cadaver Images (PDF)

• Division V: Compliance

  Reference No.	Category Title
  05.01.00	Institutional Compliance (PDF)

• Division VI: Academic Policies

  All items moved to Division IV

• Division VII: The Public/Community Services

  Reference No.	Category Title
  07.02.01	General Community Relations Policy (PDF)

• Division VIII: Budget and Financial Services

  Reference No.	Category Title
  08.01.00	Budget (PDF)
  08.01.01	Spending Plan (PDF)
  0​8.01.02	​College Indebtedness (PDF)
  0​8.01.03	​Audits (PDF)
  0​8.01.04	​Grants - Indirect Cost (PDF)
  0​8.01.05	​Investment Policy (PDF)
  0​8.01.06	​Capital Funds Policy (PDF)
  ​08.01.07	​Fund Balance (PDF)
  0​8.01.08	​Tax Levy (PDF)
  08.01.09	Capital Assets (PDF)
  0​8.02.00	​Federal and State Funds (PDF)
  08.02.03	Funds from Private Sources (PDF)
  0​8.03.00	​Authorization of Expenditures (PDF)
  0​8.03.01	​Pay Advancements (PDF)
  0​8.03.02	​College Expenditures (PDF)
  0​8.04.00	​Local Debt Recovery Program (PDF)
  08.04.01	Equal Employment Opportunity- Contractors and Subcontractors (PDF)
  08.05.00	Cash Receipts (PDF)

• Division IX: College Plant and Property

  Reference No.	Category Title
  0​9.01.00	​Use of Facilities (PDF)
  ​09.02.00	​Use of College Property (PDF)
  0​9.02.01	​Open Use of Campus Grounds Facilities (PDF)
  0​9.03.00	​Use of College Vehicles (PDF)
  09.04.00	Sustainability (PDF)
  09.05.00	Severe Weather and Emergency Closing

• Division X: Information Technology

  Reference No.	Category Title
  10.01.00	Information Security Governance (PDF)
  10.01.01	Responsible Use of Information Technology
  10.01.02	Privacy (PDF)
  10.01.03	Identity Theft (PDF)
  10.01.04	Electronic Mail (Email)
  10.01.05	Incident Response (PDF)
  10.01.06	Cellular Mobile Use (PDF)
  10.01.07	Account Lifecycle (PDF)
  10.01.08	Patch Management (PDF)

• Division XI: Campus Police

  Reference No.	Category Title
  11.01.00	College Regulations (PDF)
  11.02.00	Law Enforcement Officer Badges (PDF)
  11.03.00	Armed Officers (PDF)
  11.04.00	Parking and Motor Vehicle Codes
  11.05.00	Cannabis (PDF)
  ​11.06.00	Concealed Carry and Firearms (PDF)
  ​11.07.00	​Prohibited Use of Tobacco Products (PDF)
  ​11.08.00	​Use of Personal Mobility Devices (PDF)
  ​11.08.01	​Use of Unmanned Aerial Vehicles (UAV's) or Drones (PDF)
  ​11.10.00	​Animals on Campus (PDF)
  ​11.11.00	​Clery Act Compliance (PDF)
  11.12.00	Clear and Present Danger Reporting (PDF)
  11.13.00	Use of Force (PDF)

• Division XII: Risk Management and Environmental Health & Safety

  Reference No.	Category Title
  ​12.01.00	​Environmental Health and Safety (PDF)
  12.02.00	Insurance (PDF)
  ​12.03.00	​Emergency Medical/Personal Injury (PDF)
  12.04.00	Bloodborne Pathogens (PDF)
  12.05.00	Exposure Control Plan (ECP)(PDF)

• Division XIII: Business Services

  Reference No.	​Category Title
  ​13.01.00	​Purchasing (PDF)
  ​13.01.01	​Responsibility of Bidders (PDF)
  ​13.01.02	​Consultant Services (PDF)
  ​13.02.00	​Contract Authorization (PDF)
  ​13.02.01	​Performance of Construction (PDF)
  ​13.03.00	​Inventories (PDF)
  ​13.04.00	​Sale/Disposal of College Property (PDF)
  ​13.05.00	​Travel Policy (PDF)
  ​13.05.01	​International Travel (PDF)
  ​13.06.00	​Purchases from Federal Grant Funds (PDF)
  ​13.07.00	​Disadvantaged Business Enterprises​ (PDF)
  13.08.00	​Alcohol Use (PDF)

• Revised Policies

  March 2023

  • Table of Contents
  • 01.45.04 Recording
  • 02.04.03 Overtime, Compensatory Time, and Other Time Worked
  • 02.04.06 Disability Benefits
  • 02.04.07 Military Leave
  • 03.01.01 College Admissions
  • 03.08.00 Student Code of Conduct
  • 03.17.00 Communicable Diseases
  • 03.20.00 Tuition Waiver for Student Trustee
  • 08.01.03 Audits
  • 08.01.07 Fund Balance
  • 09.04.00 Sustainability

  February 2023

  • Table of Contents
  • 01.64.00 Board Policies Maintenance and Distribution
  • 03.02.05 Out-of-District Students
  • 03.03.01 Tuition and Fees
  • 03.09.01 Student Optional Disclosure of Private Mental Health Information

  January 2023

  • Table of Contents
  • 01.05.00 Indemnification
  • 01.46.00 Bereavement Notification
  • 01.86.00 Board Electronic Communication 

  December 2022

  • Table of Contents
  • 01.03.00 Trustee Code of Conduct
  • 01.10.01 Officers of the Board-Duties
  • 01.36.00 Board Requests for Information
  • 01.45.01 Agenda Preparation
  • 01.45.02 Citizen Additions to Board Meeting Agenda (rescinded)
  • 01.80.00 Awards and Recognition
  • 02.03.03 Position Approval
  • 11.08.01 Use of Unmanned Aerial Vehicles (UAV's) or Drones
  • 11.11.00 Clery Act Compliance
  • 11.12.00 Clear and Present Danger Reporting

  November 2022

  • Table of Contents
  • 02.03.05 Administrators and Staff Teaching Classes
  • 02.04.10 Tax-Sheltered Annuities
  • 02.04.16 Family Bereavement Leave
  • 03.03.04 General Petition Process
  • 11.06.00 Concealed Carry and Firearms
  • 11.09.00 Firearms on Campus (Rescinded)
  • 11.10.00 Animals on Campus

  October 2022

  • Table of Contents
  • 02.01.14 Mandatory Training
  • 02.01.15 Consensual Romantic or Sexual Relationships
  • 02.04.08 Workers Compensation
  • 02.17.00 Communicable Diseases
  • 11.01.00 College Regulations
  • 11.04.00 Parking and Motor Vehicle Codes
  • 11.05.00 Cannabis
  • 11.07.00 Prohibited Use of Tobacco Products
  • 11.08.00 Use of Personal Mobility Devices

  September 2022

  • Table of Contents
  • 02.03.06 Grant-Funded Employment
  • 08.01.04 Grants-Indirect Cost
  • 08.02.00 Federal and State Funds
  • 08.02.03 Funds from Private Sources
  • 11.03.00 Armed Officers

  August 2022

  • Table of Contents
  • 03.11.00 Freedom of Expression
  • 04.25.00 Use of Human Subjects in Research Projects
  • 08.03.00 Authorization of Expenditures
  • 10.01.08 Patch Management

  June 2022

  • Table of Contents
  • 01.45.00 Meetings of the Board
  • 02.01.08 Americans with Disabilities Act and Reasonable Accommodations
  • 02.02.00 Personnel
  • 02.05.00 Out-of-State Employment
  • 03.07.00 Student Participation in College Activities
  • 03.12.00 Student Travel
  • 03.14.00 Drug-Free Schools and Communities Act

  May 2022

  • Table of Contents
  • 01.40.00 Board Travel
  • 01.85.00 Building and Location Identification
  • 02.02.01 Administrative Contracts
  • 03.02.01 Residency
  • 03.02.03 Out of State Residents
  • 04.05.00 Use of Library

  April 2022

  • Table of Contents
  • 02.01.04 Retaliation
  • 02.04.19 Fringe Benefits for Full-Time Administrators and Professional Staff
  • 02.04.20 Fringe Benefits for Full-Time Support Staff (Non-Union)
  • 03.16.00 Student Identification
  • 04.06.00 Community Education and Community Services
  • 04.26.00 Public Performance by Student Groups

  March 2022

  • Table of Contents
  • 01.01.00 Governance and Administration
  • 01.35.00 Student Trustee Qualifications and Selection
  • 01.51.00 Requests for Public Information and Inspection of College Records
  • 02.01.00 General Policies
  • 03.02.04 International Students on F1 Visas
  • 03.03.02 Variable Tuition
  • 03.04.01 Financial Aid
  • 03.05.01 Scholarships and Awards
  • 08.01.01 Spending Plan
  • 08.01.08 Tax Levy
  • 12.01.00 Environmental Health and Safety
  • 13.01.00 Purchasing

  February 2022

  • Table of Contents
  • 01.27.00 Committees of the Board
  • 01.65.00 Policy Amendments
  • 05.01.00 Institutional Compliance

  January 2022

  • Table of Contents
  • 02.01.05 Victims Economic Security and Safety Act (VESSA)
  • 02.01.13 Equal Opportunity in Employment and Education
  • 02.04.05 Family and Medical Leave
  • 04.13.00 Computation of Credit