The application period for JJC's Veterinary Medical Technology program is from March 1 - June 1.
Summer is our shortest semester of the year! Classes begin May 23 (six weeks), June 6 (eight weeks) and July 5 (six weeks).
Many classes on-campus! Classes begin Aug. 22, Sept. 6, Sept. 19 and Oct. 17.
Process Update: In-person immediate transcript requests are currently unavailable at this time until further notice.
Order transcripts online $15.00
Operated Assisted Toll Free Number (847) 716-3005: $24.00
The Joliet Junior College transcript window will only be handling immediate pick-ups. All other requests must be processed online.
When picking up your transcript the student will be required to do the following:
Make payment of $15.00 at the Student Accounts and Payments Window (Campus Center Enrollment Center, A-1020)
If a student wishes to have someone else pick up the transcript he/she must follow the Request for Third Party Transcript Pick-Up Instructions. In addition, the person picking up the transcript must show Photo ID.
Update: The Telephone Transcript Request is currently unavailable until further notice.
Joliet Junior College has retained Credentials Inc. to accept transcript orders by telephone. Please call Credentials Inc. at (847) 716-3005.
For classes that were taken prior to 1976, records are maintained on microfilm. The microfilm is stored in the vault and the Records Office needs 24 to 36 hours to locate the appropriate microfilm and process it for your transcript.
General Petitions for the current semester should be submitted as soon as possible, to ensure your appeal is heard in a timely manner. If submitting after the current semester, petitions will only be heard up to 30 days immediately following that semester's end date ( Ex. Spring-June 15, Summer-September 15, Fall-January 15).
To provide students the option to appeal for a late refund, and or a late withdrawal due to extenuating circumstances.
Extenuating circumstances may not include: Change of employment or work hours, transportation issues, vacations, incarceration, relocation, or moving.
Students requesting a general petition must complete a general petition form available online.
The petition process is a two-tier process, the decision of the petition committee is final and cannot be appealed.
Note: Your petition appeal goes before a committee for review and may take four to six weeks before you hear the results of their decision.
Note: General petitions are not always granted.
In all cases, the student must demonstrate their extenuating circumstance interrupted their ability to:
Students who are currently failing or failed their classes prior to event regarding petition subject will not be eligible for refund. *Grade verification at time of event will be completed by the Office of Student Rights and Responsibilities staff.
Reason: Please explain how the illness or injury impacted your ability to successfully complete the course(s). You must include dates of services, procedures, or date ranges for hospitalization.
Falsification of documentation will be referred to the Code of Conduct which could result in suspension or expulsion from the college.
Students that receive financial aid are strongly encouraged to visit the Financial Aid Office prior to withdrawing or submitting a general petition.
Students that are transferring from other colleges or military and want their credits evaluated for a degree or certificate from JJC must take the following steps:
New Students with 12 or more earned credits from another college or university should complete the steps listed on the Admitted Student page and then contact the Student Advising Center for an individual first semester advising appointment. Before scheduling an appointment you must submit official transcripts to the Transfer Credit Evaluation Office. JJC will accept an unofficial grade report or transcript for students currently enrolled in coursework at another school, but they must clearly display the students full name and cannot be a photo. Email in-progress unofficial transcripts to firstname.lastname@example.org along with your student ID number, first and last name, and a message stating your intent to schedule an appointment.
Students that are transferring from a foreign college or university who want their credits evaluated for a degree or certificate from JJC must take the following steps.
Advanced Placement and CLEP
Proficiency credit can be attained by taking examinations in the Advanced Placement Program or College Level Examination Program sponsored by the College Board. The results of these tests form the basis for awarding college credit to those students who have passed one or more tests with satisfactory scores. Students who have taken these examinations should request that their official scores be sent to the academic credentials specialist in the Registration and Records office.
Students must request to have their scores evaluated by submitting a Transfer Credit Evaluation Request Form only after the student has earned at least 15 credits at Joliet Junior College.
For more information on CLEP exams, please visit our Tests Administered page.
Students that have completed an Advanced Placement (AP) and/or CLEP exam and want their credits transferred to JJC must take the following steps:
In recent years, a new form of transfer has emerged, and it is proving highly successful at giving students a second chance to earn their first college degree.
Reverse transfer is a process for awarding an associate of arts degree to students who transfer from a two-year to a four-year institution prior to completing the AA degree requirements at the two-year institution.
Reverse transfer students can combine credits they earn at their four-year school with those they had previously earned at community college and retroactively be awarded an associate degree. For more information email email@example.com.
If you are enrolled as a degree-seeking student at another college or university and want to take classes at JJC to fulfill a specific requirement at your senior institution, you are considered a guest student.
Please note that it is the student’s responsibility to ensure that the classes they are taking at JJC meet the requirements at their home institution. JJC makes no guarantees in this regard. Also note that guest students are not eligible for financial aid at JJC.
If you need to meet with a JJC advisor prior to registering for courses, schedule an appointment by calling the student advising center at 815-280-2673. You must submit your unofficial transcripts for review to firstname.lastname@example.org before scheduling an advising appointment. Include in your email, first and last name, JJC student ID number, and your intent to meet with an advisor as a guest student.
Online registration is available from the first day of Registration and throughout the term for classes that haven't started. Although classes may have already started at JJC, that doesn't mean it's too late to get registered. JJC staff and faculty are available to help answer any questions you may have. Call 815-280-2497 or email email@example.com.
To Register Online:
If you need assistance, please view our video on how to Register and Drop Classes.
The office is located on Joliet Junior College Main Campus, 1215 Houbolt Road, Joliet, IL 60431, Enrollment Center Room A-1026.
For more information, please email firstname.lastname@example.org or call (815) 280-6868.
Q. How do I view my grades?
A. You can print/view a final grade report via MyJJC Student Portal > Self-Service Menu > View Academic Profile > View Grades
Q. Where can I print out my schedule?
A. You can print your class schedule via MyJJC Student Portal> Self-Service Menu > Register & View Schedule > View Class Schedule
Q. What is an unofficial transcript/academic summary?
A. The unofficial transcript is a semester by semester printout of all the classes a student has taken and of grades received. It displays student’s grade point average semester by semester as well as overall GPA. The results of placement test scores, transcript evaluation from other colleges and other testing information may also be indicated on the unofficial transcript.
Q. Who do I need to contact if one of my grades is incorrect?
A. Student Grade Appeal Procedure - The student has a right to a final course grade review if he/she feels the instructor's criteria for determining the final course grade has not been fairly or accurately applied in the calculation of the final course grade. Students should take the following steps:
The student shall confer with the instructor if there is a question concerning the calculation of a final course grade given by the instructor. If the instructor is unavailable within a three-week period (excluding when classes are not in session), the student may pursue the appeal unilaterally by contacting the appropriate Department Chair (see Step 2) If there is no resolution after the student has conferred with the instructor, the student will complete the online Final Grade Appeal Form and it will be forwarded to the appropriate Department Chair. If the Department Chair is the instructor and there is no resolution, then the student would proceed with the Step 2 meeting additionally with the Dean.
By the end of the sixth week (excluding when classes are not in session) following the issuance of the grade in question, the student shall contact the Department Chair and present to the Department Chair a completed Final Grade Appeals Form. If the Department Chair is unavailable or was the instructor who issued the grade, the student should contact the appropriate Academic Dean. The Department Chair will schedule and conduct a meeting with the student, the instructor, and the Academic Dean. At the meeting the student shall present documentation to support his or her appeal. The instructor will have an opportunity to address the concerns presented by the student. At the end of the meeting, the student and instructor will be excused and the Department Chair and the Academic Dean will confer and render a decision. Within five (5) school days, a summary of the findings will be sent to the instructor and the student. If all three parties (instructor, Department Chair, Academic Dean) concur in the recommendation, the appeal procedure is exhausted and the grade will stand or be changed, as recommended.
Step 3 provides that in the event that an agreement is not reached following the procedures in Step 2, the matter will be referred immediately to a committee composed of five full-time faculty members. The faculty committee shall schedule a hearing to be conducted in the same manner as the meeting described in Step 2. The decision of the committee shall be made by majority vote within thirty days after the hearing. The decision of the committee shall be final and binding to all parties.
Q. How can I get a copy of my unofficial transcript?
A. Current Students
Current students can view and print their unofficial transcript via MyJJC Portal > Self-Service Menu > View Academic Profile > Unofficial Transcript.
B. Former Students
Former students can come to the campus with a photo ID to obtain a copy of their unofficial transcript at no cost.
Former students can request a PDF electronic transcript to be sent via a secure network to their email by placing an order online Transcript Ordering Overview (credentials-inc.com). The cost is $5.
Q. I have a hold on my record. Can I still receive my transcript?
A. A hold(s) may be place on a student’s record for various reasons such as financial obligations, academic and/or disciplinary reasons. These types of holds will prevent students from obtaining unofficial or official transcripts. The student would need to speak to the Dept. who placed the hold to resolve it.
Q. How can I view/inspect my transcript if I have unresolved holds?
A. If the student has unresolved restrictive hold(s), the student may still maintain the right to review his/her unofficial transcript in-person. The student should submit the ‘student request to inspect and review education records’ form to the Office of the Registrar, Joliet Junior College, and 1215 Houbolt Rd., Joliet, IL 60431 or email@example.com . In addition, the student does not have the right to a photo copy, or to copy the educational record during the inspection.
For more information, please visit FERPA Information and Forms
Q. Can someone else pick up my transcript?
A. If a student wishes to have someone else pick up the transcript he/she must follow the Request for Third Party Transcript Pick Up Instructions. In addition, the person picking up the transcript must show Photo ID.
Q. How can I ensure my degree is posted on my official transcript?
A. If you are a recent graduate please check your unofficial transcript before requesting your transcript to confirm your degree is posted. If your degree is not posted please select hold for degree on the request form and the JJC Transcripts office won’t release your transcript until the degree is posted.
Q. How can ensure all my current semester grades are posted on my official transcript?
A. Please check your unofficial transcript before requesting your transcript. If your grades are not posted please select hold for grades on the request form and the JJC Transcripts office won’t release your transcript until ALL your current semester grades are posted.
Q. I received an incomplete. How long do I have to complete the assignments?
A. A student receiving an "I" grade from an instructor will have eight weeks into the following semester (excluding summer) to complete the work. If the work is not completed within eight weeks from the assignment of the "I" grade, the "I" grade will be changed to an "F" with the understanding that the instructor has the option of issuing a change of grade at a later date.
Q. I received an email notifying me I was marked “never attended” for one of my courses?
A. If you have attended the class and you believe this is a mistake, you should contact your instructor immediately. The instructor will need to submit a 10th Day Attendance Revision form to update your record.
Q. I received an email notifying me I was marked “not actively pursuing completion” for one of my courses?
A. If you feel your instructor has made a mistake in reporting you as "Not Actively Pursuing Completion", you need to discuss this with the instructor immediately. You can continue to pursue completion if the instructor agrees and completes a Midterm Attendance Correction form. If not, you must formally withdraw from the course prior to the drop date to avoid unnecessary “F” grades on your permanent record.
Q. How do I know if my transcript has been sent or received?
A.To check the status of your transcript order or other information please click check order status.
Q. Will my "D" grades earned at another college be accepted at Joliet Junior College?
A. If the student’s cumulative GPA is less than 2.0 at a previously attended institution, credit may be transferred for courses earning credit and successfully completed with grade of “C” or above.
Q. How does Joliet Junior College view repeat grades?
A. the Joliet Junior College transcript reflects all the course work completed at the college. Only the repeat grade is calculated into the GPA. Both the original and repeat grade course grades remain on the transcript; however it will reflect that the original class was repeated.
Q. How do senior college/universities view a repeat grade?
A. It varies depending upon the college. Some colleges average the two grades on a repeat. Consult the college catalog or the college admissions representative for information.
Q. Why do I need to sign an authorization form for my transcript order?
A. In order to comply with the Family Educational Rights and Privacy Act of 1974 (FERPA), all transcript orders require authorization. Joliet Junior College provides the following procedure(s) for authorizing transcript orders:
Because actually checking the records at Joliet Junior College is a process that occurs after your order has been entered, we cannot tell you definitively at the time of ordering that your order will qualify for Automatic Authorization. If we successfully authorize your order, we will notify you of that fact. If we are unable to automatically authorize your order, we will send you an Authorization Form that you must then sign and return via fax or mail before your order can be completed.
Q. Who can I contact for JJC Transcripts and grades questions?
A. Please send any additional questions to firstname.lastname@example.org.
Q. Where can I obtain an Enrollment Verification?
A. You can obtain an Enrollment Verification form from the National Student Clearinghouse by logging into MYJJC, clicking Menu, Student Services, Registrar’s Office, and Enrollment Verification for Students or by clicking here: Enrollment Verification.
Any questions regarding your Enrollment Verification can be directed to email@example.com.
Q. Where can I obtain a Good Student Discount Letter?
A. You can obtain a Good Student Discount Letter through your MYJJC student portal. On the homepage, there is a link in the Quick Links box for a Good Student Discount Letter which will list your current status and your GPA.
Q. Another institution needs a Letter of Non-Enrollment from JJC. Who can I contact?
A. If you have never applied to JJC or if you applied but never attended courses, please contact firstname.lastname@example.org for further assistance. After we verify that you have not attended, we will need an address or email address for your contact at the other institution.
Please Note: Did you know Dual Credit courses from high school create a JJC transcript? If you took dual credit courses in High School, order an official transcript @ Official JJC Transcripts.
Q. How do I submit a graduation application?
A. Every student who will be completing their degree or certificate requirements in the current semester needs to submit a graduation application on your MYJJC student portal – Graduation Application.
If you are unsure if you will be meeting your degree/certificate requirements, please check with your advisor before submitting an application.
Q. What is the deadline to submit a graduation application?
A. Please visit the Graduation Portal Page or the Graduation Website for upcoming deadlines to apply for graduation.
Q. When is the Commencement Ceremony?
A. Joliet Junior College hosts one ceremony per year and it is held in May. All eligible graduates from the previous summer, previous fall, spring, and upcoming summer semesters will be invited to participate. During the spring semester, make sure to check your JJC email or Graduation Website for details.
Q. Who can I contact for Graduation Questions?
A. Please send any additional questions to email@example.com.
Family Education Rights and Privacy Act (FERPA)
The Registrar's Office maintains student records in a confidential manner. The student records policy of Joliet Junior College is governed by the Family Education Rights and Privacy Act (FERPA).
FERPA Guide for Parents
The Family Educational Rights and Privacy Act of 1974 (sometimes referred to as FERPA) was designed to protect the privacy of educational records and to establish the rights of students to inspect and review their educational records. It also provided control over the release of educational record information. The original intent of this legislation was to keep elementary and high school records private and to give parents access to their child’s school records.
Once a student turns eighteen, or attends school beyond secondary school, the rights of access to the student’s records transfer to the student. This includes students that are dually enrolled in high school and college. This means that all academic information regarding your college student goes directly to the student unless the student has given specific, written permission to release that information to someone else. While parents naturally have an interest in their child's academic progress (and may even be paying for their education), they are not automatically granted access to their records.
"Education records" are records that are directly related to a student and that are maintained by an educational agency or institution or a party acting for or on behalf of the agency or institution. These records include but are not limited to grades, transcripts, student course schedules, student financial information, and student discipline files. Joliet Junior College will not release any documents that are from another institution or entity to the student or to any party unless required by law.
Under FERPA, a school is not required to provide information that is not maintained or to create education records in response to a parent's request. Accordingly, a school is not required to provide a parent with updates on his or her child's progress in school unless such information already exists in the form of an education record.
Even with a release of records, faculty members are not required to provide updates to parents upon request. It should not be expected for faculty to provide continuous updates regarding the student. Nor does FERPA grant parents the ability to act on behalf of the student or make decisions for the student, i.e. add or drop courses, file complaints, request modifications to instruction, alter documents, etc. (www2.ed.gov/policy/gen/guid/fpco/ferpa/parents.html)
What does FERPA mean for a college parent?
Generally, FERPA rules mean that student academic information such as grades or academic standing (GPA, academic transcript, academic warning, academic probation, or discipline records) will be given to the student and not to the parents. College students are considered responsible adults who may determine who will receive information about them. College representatives are prohibited from discussing information about the student’s academic record with parents. JJC has a waiver form, students can access this form through the student portal, which students can sign allowing records to be released to parents. The student may, or may not, wish to sign this release. Students cannot be coerced or forced to sign this form under the law, or it becomes invalid.
The quickest, easiest way for you to receive information about your student's grades or other student information is to ask your child to provide it to you. Students have access to most student information through WebAdvisor portal, which provides online access to transcripts, schedules, grades, and degree audits. Financial aid records and student bills are also available through this portal. Students can print or e-mail needed information to their parents. Students and their parents may also choose to log-in together at regular intervals to review the student's records. This provides a great opportunity to talk with your student about their experience and progress. Finally, parents can request from the student to see the course syllabus, which outlines the expectations of the course, and have conversations with the student about how they are meeting these expectations.
Are there any exceptions to the restrictions limiting the release of student information?
There is a health and safety exception to FERPA regulations. If a student is considered a threat to himself or to others, or there is a need to protect the health and safety of the student for some reason, information may be shared with parents. If non-directory information is needed to resolve a crisis or emergency situation, an educational institution may release that information if the institution determines that the information is necessary to protect the health or safety of the student or other individuals. A school may also disclose to parents any violation of the use or possession of drugs or alcohol by students under twenty-one. An important note here is that the law allows, but does not require, such information to be released to parents.
As students and parents navigate the transition to independence and autonomy we encourage parents to have discussion with their college student. If contacting the College for information that cannot be accessed by the student and shared with the parent, then we encourage the student to contact the College with the parent and have the student lead the conversation. The parent does not have the ability to make decisions for the student, even with a FERPA release. Discussions via email or phone are discouraged, due to privacy concerns.
Ultimately, the goal of FERPA is to protect the privacy of student records and JJC is committed to protecting student information. If you have questions about FERPA, please contact one of the following staff members:
Dean of Students, Cynthia Vasquez Barrios firstname.lastname@example.org 815-280-2309
Assistant Registrar, Kathy Delgado email@example.com 815-280-2764
Compliance Officer, Tracy Morris firstname.lastname@example.org 815-280-2704
Paper FERPA forms are no longer available in the Registrar's Office.
Beginning 2019FL semester, FERPA forms will be completed online. Students are required to log into the MyJJC portal to complete the form. MyJJC Login
Called for Duty
A currently enrolled student who is called to military service with the U. S. Armed Forces (as defined in 330 ILCS 60/30) or who is requested to work for the federal government during a national emergency or a limited national emergency must present to the Veteran Resource Center documentation supporting the call to service.
Military Orders should be uploaded with this FORM prior to the student leaving for military service.
If the student is unable to upload or provide the order prior to leaving, please contact the Veterans Resource Center as soon as possible at VeteransBenefits@jjc.edu.
Students must submit a graduation application during the semester in which they are completing their degree/certificate requirements to have their degree/certificate posted to their JJC transcript and their diploma mailed.
Please visit https://my.jjc.edu/applyforgraduation to submit an application and for more information.
The Commencement Ceremony will be held every year in May. Prospective Spring and Summer graduates will participate in the ceremony as well as students who graduated in the previous Fall and Summer semesters.
Students may contact the Graduation Office at email@example.com with further questions.
The application period for JJC's Veterinary Medical Technology program is from March 1 - June 1.