Grundy Workforce Job Board Services: Submission #3981

Company Info
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Company Name: Grundy County 
Address:
Morris, Illinois

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Job Details
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Job Title: Records Clerk - Grundy County Sheriff's Office
Job Location: 111 E Illinois Ave, Morris, IL 60450
Over 18 Required: No
Employment Type: Full Time
Work Shift: {Empty}
Rate: $17 an hour
Number of Positions: 1
Please Have Applicant: Apply Online
Job Description:
Full job description
County of Grundy-Job Posting

Sheriff Department

Date of Posting: March 5, 2024

Applications Accepted: Posted Until Filled

Job Title: Records Clerk

Department: Sheriff Department

Reports To: Grundy County Sheriff

FLSA Status: Full-Time, 40 hours per week, Non-Exempt

Salary Range: $17.00 per hour

SUMMARY

Performs a wide variety of clerical and secretarial duties associated with the responsible processing and maintenance of official, confidential records and documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive.

Answers the telephone, takes, and relays messages; screens administrative calls; responds to telephone inquiries when possible; forwards call to appropriate party.
Receives and screens visitors.
Process payments for administrative tow, fingerprinting, civil process, and copy fees from the public and provides receipt.
May perform duties such as organizing and maintaining files: traffic records; logs statistical information pertaining to traffic citations, warnings, and Notice to Appear, and Investigations case files.
Maintains knowledge of current record techniques and information
Assists records supervisor with records retention and disposal.
Trained and assist in Body Camera video redactions.
Maintains State LEADS certification.
Maintains FOIA Officer certification- respond to requests received in accordance with the law.
Assist the public with accessing accident reports.
Enter data- Including but not limited to citations, written warnings, verbal warnings.
Works and collaborates with outside agencies in a professional manner.
Cross trained for Civil Process Clerk duties.
Perform other clerical duties as assigned including miscellaneous records and data entry as assigned.
Locks up building at end of shift to include the front doors. Requires staying late when necessary to serve the public.
Enter extra patrol requests for the public when requested.
Ability to apply common sense understanding to carry out detailed instructions.
Ability to deal with problems involving variables and standardized situations.
Provide temporary coverage for other office and secretarial staff positions as needed to cover vacation/sick/personal time-off.


Job Requirements:
QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.

EDUCATION and/or EXPERIENCE:

· High School Diploma or General Education Degree (GED)

· Minimum of 1 year experience in a clerical position and/or training with courses in typing, computer skills, and general office procedures

· Good oral communication skills

KNOWLEDGE, SKILLS AND ABILITIES:

· Knowledge of basic office equipment and have experience with Microsoft office programs

· Good written and verbal communication skills with a wide variety of people

· Follow direction and work independently

· Deal with difficult people using strong customer service skills

· Multi-task with good attention to detail

· Apply common sense understanding to carry out written and verbal instructions

· Work effectively under stress
Ability to effectively solve problems while maintaining good judgment and self-control.

· Maintain confidentiality

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers, handle or feel, talk, listen and reach with hands and arms. The employee may lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Lifting Requirements - 25+ lbs (unassisted): Yes
Lifting Requirements - 50+ lbs (unassisted): No
List Job Until: 04/29/2024


Special Posting Instructions
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Additional Information:
WORK ENVIRONMENT:

Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to normal consistent temperatures. The noise level in the work environment is moderate.

This job description is intended to describe the general nature and level of the work being performed by the person in this position. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and “other” duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job related duties and tasks requested by management. All requirements are subject to possible modification in order to reasonable accommodate individuals with disabilities.

TO APPLY: Candidates must meet the minimum requirements of the position in order to be considered.

No phone calls please.

Grundy County is an Equal Opportunity Employer and will give consideration to all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, marital status, order of protection status, disability, marital status, sexual orientation, pregnancy, or unfavorable discharge from military service as those terms are defined in Section 1-103 of the
Illinois Human Rights Act (775 ILCS 5/1-103).

Job Type: Full-time

Pay: $17.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:

8 hour shift
Day shift
Monday to Friday
Work Location: In person

I agree to the terms of service.: Yes


approved: Yes