Job Description Job Responsibilities (Essential Job Functions)

Bookkeeping

· Bookkeeping duties to include recording payments, writing checks for office expenses, preparing bank deposits, balancing of bank statement and financial records.

· Management and maintenance of the Chamber’s Gift Certificate program; including: gift certificate sales, recording sales, updating redemption list, balancing accounts, Tracking redemption and collecting from non-members, and maintaining adequate supplies.

· Record payroll records and file all necessary state and federal reports.

Member Services / Tourism Support

· Prepare bulk mailings for Chamber and members as outlined in the USPS Guidelines.

· Gather annual event listings for Chamber website and provide area event information to other organizations for distribution.

· Maintain visitor’s area of maps, brochures, flyers and business cards – mail as requested.

· Facilitate Chamber’s

· Assist with social media as requested.

· Assist with residential delivery program as requested.

Office Support

· Assist with membership development, recruitment and retention. Provide services to members of the organization as needed.

· Perform all reception duties. Answer phones, receive walk-in visitors and provide information as required.

· Clerical duties to include processing letters, maintenance of Chamber membership records, preparation of mailings, billing for dues, advertising, etc., copying, filing, faxing, maintaining adequate office supplies, monitoring usage of office supplies, postage, etc. for compliance with budgetary guidelines.

General

· Maintain Chamber and Foundation records.

· File all annual reports and forms required for organizations.

· Routine office maintenance.

· Assist with office coverage in the Morris, and Channahon/Minooka office when needed.

· Other duties as assigne