It is our intention to eliminate the posting of a grade of "D" or "F" to a dual-credit student's transcript.
We are asking instructors to drop any student (when it is evident before the last day to drop) that will receive a grade of "D" or "F", USING THE BELOW INSTRUCTOR INITIATED WITHDRAWAL FORM.
You must submit this form by the last day to drop. If this process is followed, the course will be completely removed from the student's JJC transcript to preserve their academic standing.
Email the completed form to aengleha@jjc.edu or officeofdualcredit@jjc.edu
Instructor Initiated Withdrawal Form (PDF)
Procedures for Grading Online:
- Login to Self-Service using your JJC username and password
- Click the dark Student Self Service box to access reporting
- Click the Faculty box in the lower left
- On the left side click the Daily Work drop down
- Click the Faculty drop down
- Click Final Grading
- Enter your username and password for each section graded for security purposes and to verify your electronic signature
- Select the grading term and Term courses are displayed
- You cannot enter grades for a term unless it appears on this list
- Valid Grading Period: An instructor can only grade sections that end within the valid grading period (your valid grading period starts at 12:01 a.m. on the first day of your final exam and remains open for 7 calendar days)
- Enter grades on the displayed grading page showing active students
- Failing grades require that a last date of attendance (LDOA) be entered
- Grades are not case sensitive
- Grades will be verified after submission and any errors will be displayed
- All errors must be resolved before the process will let you continue.
- All students must receive a grade.
- Grade Confirmation: Once all errors have been resolved, the instructor must read the certification paragraph and agree with it.
- Agreeing to the certification paragraph indicates that you are supplying your electronic signature and that the grades are valid.
- This is the point of no return; after grade confirmation you can not make any changes.
- Once grades have been posted a completed grade roster is displayed. The instructor must print out and retain a copy for their records.
If an instructor has any problems meeting grading timelines, they must contact:
Amanda Englehart
(815) 280-6921
**Incomplete final grades can be issued, and students will have 8 weeks to complete their coursework for a final grade. However, if it is a Fall class they are receiving an Incomplete in, and that course is a required prerequisite for a course being taken in the Spring semester, ie. ENG 101 taken in Fall must be completed to register for ENG 102 in Spring, the final exam should be taken the first week back to class in January so that they are eligible to be registered.
Change of Final Grade Forms must be processed online through the myJJC portal.