Grundy Workforce Job Board Services: Submission #3990

Job Description Full job description
Grundy County Joint ETSB Seeks Dedicated Administrative Assistant

Do you thrive in a fast-paced environment and possess exceptional organizational skills? Are you passionate about supporting a vital public service organization? If so, the Grundy County Joint Emergency Telephone System Board (Grundy County ETSB) is seeking a highly motivated Administrative Assistant to join our team.

In this role, you will provide comprehensive support to the Executive Director and contribute directly to the smooth operation of the Grundy County ETSB. You will interact with various stakeholders, maintain accurate records, and ensure efficient financial management, all while upholding the highest standards of professionalism and confidentiality.

We offer a competitive compensation and benefits package, including:

Salary: $55,000 - $65,000 annually, based on qualifications and experience.
Retirement Plan: Participation in the Illinois Municipal Retirement Fund (IMRF) pension plan.
Health Insurance: Comprehensive insurance options for medical, dental, and vision.
Life Insurance: Basic and optional life insurance coverage.
Paid Time Off: Generous paid time off, including holidays, vacation, personal time, and sick leave.

Responsibilities:

Deliver high-level administrative and assistant support to the Executive Director encompassing scheduling, correspondence, report preparation, and data collection.
Promote the Grundy County ETSB in a positive and professional manner during interactions with the public, Board members, and collaborating entities.
Utilize strong judgment and decision-making skills to independently address issues and complete tasks.
Manage all aspects of meeting logistics, such as preparing agendas, assembling packets, attending meetings, and capturing accurate minutes.
Oversee financial operations, including processing invoices, tracking aging reports, managing accounts payable and receivable, reconciling funds, and monitoring subscriptions and maintenance agreements.
Prepare for annual audits and review findings.
Complete the State's Annual Financial Report (AFR).
Manage financial reporting for grants.
Ensure accurate processing of payroll claims.
Maintain physical and digital records, including personnel files, and manage record destruction following State Archivist guidelines.
Respond efficiently and accurately to record requests related to FOIAs, subpoenas, and investigations.
Facilitate employee development by registering them for training and conferences and coordinating travel arrangements.
Assist with recruiting and screening job applicants.
Maintain the Master Street Address Guide for accurate 9-1-1 call routing and report errors in call routing and call data.
Other administrative and clerical tasks as assigned.
Mental and Physical Abilities:

Use a computer and standard office equipment for extended periods.
Lift and carry light office supplies (up to 15 lbs).
Perform basic physical tasks such as sitting, standing, walking, and bending.
Learn and adapt to new technologies and procedures.
Work independently and as part of a team.