Grundy Workforce Job Board Services: Submission #3965

Job Description Full job description
** Email Resume and Cover Letter to: grundyworkforce@jjc.edu **

Administrative Assistant (Part-Time)

Position Summary:
The Administrative Assistant reports to the Executive Director and is responsible for administrative, development, and program support.

Principal Duties:

I. Administration and Management
A. Prepares and maintains lists (volunteer lists, event guest lists and contribution records)
B. Performs other general clerical duties (copying, faxing, filing, mailing, compiling and tracking data, procuring office supplies, assembling information packets and other general clerical duties as needed)

II. Finances
A. Utilizes Donation Tracker, Word, Excel, Access, and QuickBooks to maintain all contribution / campaign information.
B. Runs monthly financial, campaign and other reports
C. Files all bank statements, invoices and assist with audit preparations

III. Fund Development and Management

A. Acknowledges donors with thank you letters/cards
B. Maintains up-to-date data and submits required reports as necessary
C. Assists Executive Director by making campaign contacts and interacting with volunteers
D. Assists Executive Director with annual fundraising campaign:

1. Assist with the preparation of campaign and other promotion materials
2. Assist with the preparation of training manuals that enable volunteers to concisely communicate the purpose and mission of the United Way of Grundy County and successfully accomplish their responsibilities
3. Execution of direct mail appeals

E. Maintains campaign data and reports, including:
1. Receipt and reconciliation of campaign report envelopes, pledges and contributions
2. Communicates with donors as needed
3. Maintenance of system for efficient collecting, processing and tracking of pledges
4. Preparation of campaign progress reports
5. Compilation of historical data from workplace campaigns

IV. Additional Responsibilities and Programming
A. Assists with preparation / process of United Way initiatives, UWW membership requirements, Community Investment Grant, audit and budget preparation.
B. Prepares special packets and projects as requested
C. All employees must understand and comply with the Bylaws and Policies of the United Way of Grundy County including but not limited to the Conflict-of-Interest Statement and theCode of Ethics policy