Grundy Workforce Job Board Services: Submission #2886

Job Requirements ESSENTIAL DUTIES AND RESPONSIBILITIES
Include, but are not limited to:
1. Answers, screens and places telephone calls in a professional, courteous manner.
2. Performs duties to accept and process participation registrations and cancellations.
3. Processes required information when applicable (waivers, medical releases, birth certificates, etc.)
4. Maintains participants waivers and prepares program income statements.
5. Orders, maintains and retrieves office supplies and recreation supplies from inventory/storage.
6. Prepares mailings and assists with bulk mailings.
7. Prepares and maintains class lists for instructors.
8. Provides secretarial support to staff.
9. Manages cash drawer, reconciles daily receipts and prepares deposits.
10. Accepts, processes and records picnic/park usage permit and maintains updated master schedule to avoid conflicts.
11. Maintains dog park and community garden member databases and processes monthly renewals.
12. Guides and maintains an active volunteer program for the district, taking care to match volunteer interests with agency needs, along with creating and maintaining a volunteer recognition program while keeping relationships with schools and companies regarding volunteer fieldwork opportunities.
13. Prepares and maintains accurate records and files of all Park District volunteers along with conducting orientation and overseeing all volunteers.
14. Seek out future Sponsors for programs and events. Maintain a record of sponsors and update the information monthly.
15. Works to ensure a safe environment for the general public, program participants and staff within the established Loss Control Program.
16. Will be required to work Special Events, including weekends.
17. Performs other duties as directed or delegated by the Superintendent of Recreation or Recreation Supervisors.
SKILLS AND EDUCATIONAL REQUIREMENTS
An individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.
Knowledge, skills and mental development equivalent to the completion of high school with 2 years’ experience in the secretarial field with an emphasis on clerical skills, computer skills and people skills. CPR/AED/First Aid certified, or willing to obtain within 60 days of employment. A valid Illinois State Driver’s License is required.

PSYCHOLOGICAL CONSIDERATIONS
Must have the ability to resolve differences and problems that arise with patrons.

PHYSIOLOGICAL CONSIDERATIONS
While performing the duties of this job, the individual is regularly required to sit; use hands to handle or feel objects, tools and equipment; reach with hands and arms; and talk and hear. The individual is frequently required to stand, walk, stoop, kneel and crouch. While performing the duties of this job, the employee may be required to lift items up to 30 pounds.

ENVIRONMENTAL CONSIDERATIONS
Most activities are performed indoors in which conditions include lighting and temperature. The noise level in the work environment is quiet to moderate. May be exposed to elements when assisting workers with outdoor functions.

COGNITIVE CONSIDERATIONS
Ability to perform a variety of tasks often changing assignments on short notice. Ability to prioritize tasks and demonstrate organizational skills. Must possess a high level of verbal communication skills. Must be able to follow directions, exhibit good problem-solving ability and good judgment, and work within the guidelines and policies set forth by the Board of Commissioners.